Q: Last March I made hotel reservations through Travelocity to celebrate Labor Day weekend at the Ocean Pointe Suites in Key Largo, Fla.
But my plans were foiled by Hurricane Frances. The hotel cancelled my reservations for the weekend because they were evacuating the island. I was given a cancellation number but no further details on how to either reschedule or get a refund.
I called Travelocity to verify that they received the cancellation from the hotel and was told that they had, and given a reference number. I was also promised that a refund would show up on my Discover Card within a month.
When the credit didn’t appear on my statement I disputed the amount of $721.64 with my card. I provided them with all of the information regarding the cancellation. On February 7 of this year, I finally received a response from Discover Card denying my claim.
What should I do? Should I take my case to a small-claims court? Are there any other options?
— Carol Knight
Lake Park, Fla.
A: A court of law should be your last resort. But after what appears to be a complete meltdown of the system — a travel agency that failed to return your money, a credit card that refused to help you in a dispute — it looks as if youÃ¢â‚¬â„¢ve run out of options.
HereÃ¢â‚¬â„¢s how it should have gone. As I see it, your hotel cancelled your reservation, which means it must also return your money. Your travel Ã¢â‚¬Å“agentÃ¢â‚¬Â (and I use the quotes because real-life agents get bent out of shape when I donÃ¢â‚¬â„¢t make a distinction between an online agency and a traditional bricks-and-mortar agency) should have processed a prompt refund.
When that didnÃ¢â‚¬â„¢t happen, your credit card should have stepped in and reversed the charges.
None of those things happened.
As a former resident of Key Largo, I have to commend you on a smart choice for a vacation. The Florida Keys are a terrific place for a little R&R — lots of great fishing and diving. But Labor Day weekend falls is the middle of hurricane season, and the islands are routinely evacuated at that time of year.
Why take that kind of chance?
If this ever happens to you again — and I hope youÃ¢â‚¬â„¢ve learned your lesson here, and it wonÃ¢â‚¬â„¢t — you should also consider taking your grievance directly to the hotel. Yes, your agent bears the ultimate responsibility for securing your refund. But remember, the hotel probably has your money by now. DonÃ¢â‚¬â„¢t let it off the hook.
One other thing: find a new credit card. Discover let you down by not standing behind a perfectly legitimate dispute. You deserve better.
ThereÃ¢â‚¬â„¢s no need to go to court. I contacted Travelocity and it has processed a full refund for your cancelled Key Largo vacation. But come back again soon — just maybe not during hurricane season.